Appendix 25A. Field safety plan components

Pre-filled by reserve

1. General site Information
   1. Site location: Street address, GPS coordinates, directions, parking, assembly areas
   2. Site information: Elevation, terrain, environment
   3. Site Access: Restrictions, challenges, codes/combinations, isolated or remote
   4. Nearby facilities or services: fuel, water, restrooms, cell coverage, stores
   5. Known Identity-Based Risks (IBR): recent hate crimes, historic sundown town, etc.
2. Travel to site? Note any dangerous roads, conditions, times of year, known Identity-Based Risks (IBR) in typical travel routes, recent hate crimes, historic sundown towns, etc. 
3. Heat illness prevention
   1. Drinking water availability
   2. Shade
   3. High heat procedures
   4. First aid reference — signs and symptoms of heat illness
4. Hazards and safe work procedures
   1. List: Hazard and safe work procedure (training, personal protective equipment)
   2. List equipment that is provided to ensure safe and inclusive work for marginalized groups (e.g., logo gear, vehicle magnets, letters of support from the home institution or local organization)
5. Communication and Emergency Information
   1. Local contact(s)
   2. 911 procedure
   3. Nearest emergency department (address, phone, directions, and map)
   4. Nearest mental health support; services by campus
   5. Injury reporting: Notify your supervisor/PI of any injuries or incidents as soon as practicable after obtaining emergency medical care. A supervisor will need to complete an Employer’s First Report (EFR). For a potentially serious injury/illness or death (inpatient hospitalization, amputation, loss of an eye, or serious permanent disfigurement), call EH&S immediately to report, any time, day or night. During business hours: 530-752-1493. After hours: call UCD PD: 530-752-1230 to be connected with the on-call specialist. 
   6. UC Nature or site-specific code of conduct

To be filled out by users

1. Activity description
   1. Type and purpose
   2. PI/project, trip, or course leader
   3. Leader training: Checkboxes for wilderness first responder, CPR, bystander intervention, safe and inclusive field training
   4. Activity dates; revision dates
2. Travel to site
   1. a. Law enforcement traffic stop portfolio: check boxes for vehicle registration, vehicle insurance, research permits, letter of support from home institution, letter of support from field station, list of campus and station contacts
   2. Note any dangerous roads, conditions, times of year, etc.
   3. Weather conditions and safe work procedure (training, personal protective equipment)
3. Go/no-go conditions. Examples: Fire; high temperatures above 100 degrees Fahrenheit; extreme weather (rain, flooding, lightning, snow); air quality index > 151 (PM 2.5), road closures; personal safety, health — physical/mental demands; elevated risk of IBR (e.g., recent hate crimes in the area); equipment issues; pandemic.
4. Communications and emergency plans not covered by reserve
   1. Campus contact(s)
   2. Communication devices and notes
   3. Check-in plan — schedule, method, receipient(s), emergency protocol for missed check-ins
5. Special/additional considerations
   1. Personal safety and security
      1. Lab/class/group code of conduct in addition to site code of conduct
      2. Physical and mental demands
      3. Alcohol and drug use policy
      4. Leaving the group
      5. Situational awareness
      6. Crime/security concerns
      7. How to report concerns
   2. Handling hazardous biological, chemical or radioactive materials, pesticides, or animals.
   3. Activities involving heightened risk, e.g., ATVs, snow mobiles, tractors, or other motorized vehicles; rigging, climbing, fall protection; shoring/trenching, digging/excavations, caves, other confined spaces or egress/access limitations; chainsaws or other power tools; other hazardous tools or equipment. 
   4. Boating, diving, or snorkeling
   5. Review of campus auto policy and auto insurance article for university vehicles, personal vehicles, and rental vehicles
6. Participant information
   1. PI/field supervisor and field team
   2. Modes of travel
   3. Name, contact (cell), signature, date, emergency contact — name and phone number
7. Additional information
   1. Itinerary details
   2. Links to online resources
   3. Other documents to include in briefing, e.g., sampling protocols, etc.
   4. Note section for debrief after trip and plan for future trips
8. Safe and inclusive off-campus and off-site research plan
   1. Group-based information
   2. Training for leaders
   3. Pre-trip meeting